Secretarial Assistant

• Enhanced pension scheme
• Private health scheme
• Employee discount scheme
• Experience annual pay reviews
• Profit related pay
• Unlock your potential through training and growth opportunities and the ability to gain a relevant qualification

We’re looking for a highly organised, discreet and proactive individual to join our Group Legal team. This is a key role supporting the Group Company Secretary in delivering strong corporate governance, high-quality board administration, and statutory compliance across the Group. 

You’ll play a pivotal part in ensuring our governance processes run smoothly, supporting senior forums, and maintaining the highest standards of confidentiality and professionalism.

What you’ll be doing

• Board & Governance Support: Supporting the smooth operation of the Group Executive Board (GEB), Group Holdings Board (GHB) and committees by preparing and circulating agendas, board packs and papers

• Statutory Compliance: Preparing and submitting statutory filings to Companies House, maintaining statutory registers and corporate records, supporting entity management including incorporations, dissolutions and director changes.

• KYC & Corporate Information: Coordinating Know Your Customer (KYC) and corporate information requests, maintaining up-to-date corporate information packs

• Whistleblowing & Ethics: Administering the Group whistleblowing system - Tracking cases, supporting investigations and preparing reports

• Conflicts of Interest: Managing conflict of interest declarations and registers 

The Ideal Candidate

• An experience EA, Legal secretary or similar role with experience of minute taking at Board meetings
• Experience of working in a similar size organisation or industry is highly desirable
• An understanding of governance, statutory compliance or an ability to learn quickly along with an understanding of the need for confidentiality
• Proven minute-taking skills at senior levels
• Excellent attention to detail and organisational discipline 
• Whilst part qualification for a company secretary qualification is desirable, we are fully open to supporting someone in gaining this.

Why join us?

This is a fantastic opportunity to join a respected Group function at the heart of our governance activity, supporting senior leaders and contributing to strong organisational integrity. You’ll gain exposure across the Group and develop your governance expertise in a supportive and high-performing team.